Title: Administrative Assistant Support - Experienced

Req ID: 5338

City: Moranbah

State: QLD

Country/Region: AU

Postal Code: 4744

Department: Administrative

We are currently seeking a Maintenance Administrator at our Coppabella Moorvale Joint Venture (CMJV) – Coppabella Mine. Our CMJV mine complex consists of two open-cut mine operations located approximately 140 kilometres southwest of Mackay that produce premium low-volatile pulverized coal (LV-PCI) for export markets.

About You:

We are seeking a dedicated Maintenance Administrator to join and support our Coppabella Moorvale Joint Venture (CMJV).

Reporting directly to the Maintenance & Engineering Manager, you will play an integral role in supporting our sites maintenance team. Working in a dynamic environment, you will support these needs in a cost-effective and efficient manner, ensuring that business practices are followed, and continuous improvements are introduced.

Duties will include:

Assist with EOM reports, including safety reports, statutory reports and department statistics
Assist with invoicing and purchase orders
Kronos (Time/Leave Management) administration and user support
SAP data entry and data management
Coordinate on-boarding of new starters including induction bookings and uniform orders
Timesheet reconciliations
Working collaboratively with other site administrators

About You:

Demonstrated administration experienced preferably within a maintenance or mining environment.
SAP experiences essential.
Demonstrated ability to navigate and use internal databases and computer programs.
A Certificate in Business Administration would be advantageous
Ability to follow company policies and procedures.
Excellent customer service and communication skills.
Strong attention to detail coupled with problem solving ability.
Demonstrated commitment to safety as a way of life.

The lifestyle:

This position is offered on a 9-day fortnight (Mon-Fri/ Mon-Thurs) roster with one rostered day off every other week for residential applicants in the Mackay, Nebo, Moranbah, Clermont area. DIDO options available to allow for a residential lifestyle with full camp facilities.

About Peabody:

Peabody is a leading coal producer, providing essential products for the production of affordable, reliable energy & steel. We employ approximately 5,500 people across our operations in the United States & Australia, serving customers in 26 countries.

Our commitment to sustainability underpins everything we do and shapes our strategy for the future.

We offer an inclusive work environment that engages, recognizes, and develops it employees. We strive to create a safe and healthy work culture where all employees are treated with fairness and respect.

Take the first step toward a rewarding career working with us at: Peabody Jobs (peabodyenergy.com)

Job Summary

Provides general administrative support to help respective department(s) meet Peabody’s vision, goals, and plans.

Job Description

KEY RESPONSIBILITIES

Visibly support and champion Peabody’s Mission and Values
Act in accordance with and adhere to Safety as a Way of Life Management System
Schedule and organize complex activities such as meetings, travel, conferences, and department events including audio/visual needs
Create, develop, and update presentations and confidential documents for various department projects and initiatives
Maintain and update department systems; retrieve information when needed
Act as a liaison with other departments and outside agencies as requested
Handle confidential and non-routine information when necessary
Work independently and within a team on special nonrecurring and ongoing projects
Act as project manager for special projects as requested
Support department finances by processing invoices, travel reimbursement and approval, and reconciling corporate credit card expenses
Sort and distribute mail including organization of overnight mail delivers; respond to regularly occurring requests for information
Ensure activities comply with safety, environmental and statutory requirements
Other duties as assigned by the company

EXPERIENCE

2 – 6 years of relevant professional experience required

Physical Requirements

Physical Requirements - Surface Environment

Must have the ability to stand for up to 4 hours per shift
Must have the ability to be seated for up to 4 hours to operate equipment or vehicles
Must have the ability to work from elevated positions, walk/climb up and down stairs/steps and climb on/off equipment and ladders
Must have the ability to wear required protective footwear, hearing and eye protection, and other personal protective equipment as required by Company and MSHA
Must have the ability to perform repetitive hand and wrist motions (push, pull, twist, handle), and have rapid reflex movements of the arms/legs and good hand to eye coordination
Must have the ability to lift/raise 10 – 50 lbs. without mechanical assistance frequently during the work shift
Must have the ability to work in extreme conditions, including but not limited to changing weather conditions, dust, mud, varying levels of noise from low to high decibels, varying degrees of light/dark, in and around artificial light, and in a confined work area
Must have the ability to work various shifts (required shifts include days, evening and nights, with rotating schedules, weekends and holidays)

Physical Requirements - Underground Environment

Must have the ability to stand for prolonged periods of time on uneven, rocky surfaces for up to the entire length of the shift
Must have the ability to be seated for up to 4 hours to operate equipment or vehicles
Must have the ability to walk for up to 4 hours at a time. Will be required to walk through different sections of the mine with varying degrees of clearance and headroom
Must have the ability to wear required protective footwear, hearing and eye protection, and other personal protective equipment as required by Company and MSHA
Must have the ability to bend or stoop for a full work period as a result of mine height
Must have the ability to climb up and down stairs/steps and climb on/off equipment and ladders
Must have the ability to perform repetitive hand and wrist motions (push, pull, twist, handle), and have rapid reflex movements of the arms/legs and good hand to eye coordination
Must have the ability to lift 25 – 50 lbs. on a frequent basis and the ability to occasionally lift items weighing up to 80 lbs.
Must have the ability to work in extreme conditions, including but not limited to changing weather conditions, dust, mud, varying levels of noise from low to high decibels, varying degrees of light/dark, in and around artificial light, and in a confined work area
Must have the ability to work various shifts (required shifts include days, evening and nights, with rotating schedules, weekends and holidays)

Physical Requirements - Office

Must have the ability to sit for up to 8 hours
Must be able to use a computer and communicate effectively in various forms, including email and by phone
Must have the ability to review paper and electronic documents and complete computer entry of data from paper documents
Must be able to find, remove and return files to/from file cabinets and discuss issues by telephone and in person
Must be able to operate copier, fax machine, etc.

Education

High School Degree or GED Equivalent required