Title:  Executive Assistant

Overview:
We are looking for a highly skilled Executive Assistant to provide high-level support to key executives. The role involves managing schedules, coordinating travel, vendor relations, and supporting various operational tasks. This is an ideal opportunity for a seasoned Executive Assistant seeking a dynamic, fast-paced environment.

Key Responsibilities:

• Executive Support: Provide seamless administrative support to senior leaders across functions, ensuring tasks are handled efficiently and professionally.
• Travel Coordination: Manage travel arrangements for national and international trips, utilising systems like SAP, Concur, and MS Office.
• Vendor Management: Maintain relationships with key vendors, including travel, creative services, and government contacts for media and advocacy events.
• Web Content Management: Oversee content updates and uploads with the communications team.
• Diary Management: Prioritise and manage the calendars of multiple senior executives.
• Presentation & Reporting: Support preparation of presentations and reports, ensuring clarity and alignment with business needs.
• Cross-Functional Flexibility: Provide adaptable support across teams and shift priorities as required.

Key Requirements:

• Experience: Ideally 10+ years of supporting senior executives in fast-paced environments, with experience in Corporate Development, Government Relations, or IT.
• Gatekeeping & Confidentiality: Ability to manage sensitive information with discretion and professionalism.
• Emotional Intelligence: Strong interpersonal skills with the ability to navigate complex situations.
• Professional Demeanour: High standard of executive support, communication, and presentation.
• System Proficiency: Expertise in SAP, Concur, Travel systems, and AMEX corporate cards.
• Design Skills (Preferred): Graphic design experience is a plus but not essential.
• Team-Oriented: Ability to collaborate across teams and adapt to various departmental needs.
• Adaptability: Proactive, adaptable problem-solving approach with the ability to manage competing priorities.

Desired Attributes:

• Senior-Level Executive Assistance: Experience supporting C-suite or senior leadership.
• Attention to Detail: Strong organisational skills and ability to manage multiple priorities.
• Proactive & Solutions-Oriented: Forward-thinking and able to anticipate and solve challenges.
• Vendor & Stakeholder Management: Experience managing external vendor relationships for successful outcomes.

The lifestyle:
This position is offered as a permanent, full-time role. Peabody offers flexible work policies. Along with the following benefits:

• Employee assistance program available for yourself and immediate family 
• Novated vehicle leasing available. 
• Health and lifestyle benefits (WHEREFIT). 
• Employee recognition program.
• Half day on a Friday.

If you are an specialist Executive Assistant with the ability to manage complex logistics, provide strategic support to senior leadership, and thrive in a collaborative and dynamic environment, we invite you to apply.

Applications close Friday 24 January 2025

Why Join Us? 

Peabody is a leading coal producer, providing essential products for the production of affordable, reliable energy & steel. We employ approximately 5,500 people across our operations in the United States & Australia, serving customers in 26 countries.

Our commitment to sustainability underpins everything we do and shapes our strategy for the future. We offer an inclusive work environment that engages, recognizes, and develops it employees. We strive to create a safe and healthy work culture where all employees are treated with fairness and respect.

Take the first step toward a rewarding career working with us at: Peabody Jobs (peabodyenergy.com)